Post by Amba on Jun 27, 2009 18:22:05 GMT -8
Minutes of ROGUE guild meeting held on 21 June 2009
Present: Esse, Faranth, Amba, Vrishnaar, Grexx, Xathic
The meeting started slightly late at 11:30pm PST
As a meeting has not been held in a while, there are no matters arising from the last minutes.
Topic 1. Election of Guild Officer
Esse nominated Nykalla for the position of Logistics Officer. Nykalla was voted in unanimously. This is a new position and a job description follows later in these minutes.
Topic 2.Guild Sponsorship
Amba wanted to make people aware that any new people interested in joining ROGUE, should be introduced to the guild before being sponsored. It was agreed by everyone that we should still do this as it gives people a chance to get to know prospective members. This does not apply to alts. Vrishnaar suggested sending out an email to notify the guild when alts are guilded explaining who they are.
Topic 3. Expanding guild, groups filling up and people missing out
With the guild growing a little larger, the issue has started to arise that sometimes we have more than 8 guild members on ready for combat. This poses the problem that we sometimes have more than a full group and there is a possibility that some people may miss out. Eventually we may have enough people on to form two groups but until that time we need to ensure that everyone gets a chance to be included.
Steps: First identify anyone with priority. The only priority that would be acceptable would be, the person doing the quest itself, the person last left out of an outing, someone that needs the exact instance that we are doing to complete their next piece of heroic jewelry, or their profession is unable to be done without and no-one has an alt capable of covering the spot.
After making sure that people with priority are indentified and included, then we can leave it to a chance draw.
Topic 4. Guild Officers – who they are, duties and importance
Esse – Guild Leader
Day to day running of the guild, making important guild decisions, encouraging guild members to represent the guild with honor. Work in concert with guild officers to select, approve, sponsor and guild new members.
Faranth – Executive Officer (XO)
The XO is Deputy Guild leader and is responsible for making important guild decisions when the Guild leader is not available. The XO is also an important consultant to the Guild leader as Faranth has a long history with the guild and the city.
Amba – Quartermaster (QM)
The QM is responsible for sending out guild information by email to prospective guild members, and also to new guild members. Also making sure that new members get a guild uniform if required (optional) and a house and vehicle if needed. Another duty is supervising the city merchant tents.
Vrishnaar – Beast Wrangler
Vrishnaar currently holds this position, which was originally created as he is a very knowledgeable BM, and knows everything pertaining to creating and owning pets.
Nykalla – Logistics (new position)
To co-ordinate within the guild the people who need help with various duties and quests, finding willing members to assist in the duties and planning an appropriate time for these events.
Enosal(Hunt Master) plays infrequently, and Macelancing (Space Master) no longer plays. So both of these positions needed reviewing. It was decided that Enosal would not be Hunt master any more as Logistics officer would include organizing hunts etc, and needs someone who is online most days. Faranth suggested dismissing Mace and Enosal from their officer roles, everyone agreed. Esse has done this.
It was also suggested considering a version of Space Master be tabled for the next meeting, to allow people to think about willing and able candidates as it is a big job. Everyone agreed.
Topic 5. Guild Titles
There was a short discussion on whether or not guild titles should be given out to people.
At present we do not use the SOE guild titles (which are actually called ranks by SOE) Our officer guild titles are for people who have earned a position in the guild (and they do not display).
It was decided to table the issue of SOE Guild titles for discussion at another meeting.
Topic 6. Specific days for space/quests/instances/collections/crafting
At the moment Monday nights are set aside for those people wishing to craft. Please respect the crafters by not specifically asking them to do things aside from their crafting, but please do not be offended when we discuss setting up combat in guild chat. After setting up your combat plans please move to group chat, so it isn’t too distracting to people trying to focus.
It was agreed to give Nykalla a chance to settle into the job of organising some things before we would decide to make any other specific nights for other activities.
Vrishnaar said if people are finding that we are doing too many instances or something else even with Nykalla’s new position then that is also a matter for another meeting.
Topic 7. Looting while in groups.
It was suggested that auto loot be turned off when doing quests and that the quest holder do all the looting. Talk about it before going in, but the quest holder loots everything. If the quest holder wants others to loot, then they should say so beforehand.
Topic 8. Current Projects/Quests people need help with.
Faranth suggested that he would be willing to be a clearing house for patching projects together such as crafting, or collections, making sure that we all know that person “X” needs item “Y”, partnering with Nykalla to schedule groups as needed. If someone is doing an extended set of crafting or collections that they need multiple people’s help with, they would contact Faranth and she will contact the “everyone” as needed and let them know what to look for or craft.
Topic 9. Placing houses in Arca
Amba wanted to point out that it is necessary to check with town militia before placing any structures in Arca to keep the city planning spaces clear. Vrishnaar indicated that he would like to go through town and re-affirm the green belt areas to be clear on where houses should not be placed.
Topic 10. Town Decoration
Vrishnaar wanted to put some decorations around his house and other people are interested in doing so as well. Roguer has indicated that he can make any that people are interested in. Faranth suggested that looking at decorations at the same time as Vrishnaar was checking the green belt areas out. It was also suggested that maybe a night be put aside to do this possibly June 30/July 1.
Topic 11. Inheritance House
Everyone agreed that all of the items that Lorcan donated to ROGUE were mostly low level loot and it was suggested that it should all be deleted if nobody wanted any of it, so the house could be taken down. Everyone agreed.
Topic 12. Location of ROGUE shared houses and facilities
Faranth suggested that everyone with a shared house should send the waypoint to one person to put together in an email to send out to members. Vrishnaar will send an email out with the waypoints to the shared houses and also post that information on the guild forum.
Topic 13. Adding alts to ROGUE HQ and other shared houses
Once a guild member has been given access to a shared house they are then responsible for adding their own alts to admin. Do not add anyone else to the admin list, it is for guild members only. Faranth suggested also that we continue to get several peoples’ agreement before adding a new guild member to admin on the houses.
** Update: Some of the shared houses, notably ROGUE HQ and ROGUE Collections, have reached maximum on the admin list. This means we cannot add more. Because of this, we are now encouraging people NOT to add every alt on the Admin list.
Only your alts that need frequent access should be on the list. We have changed the Entry List to allow all ROGUE inside, and we have a pack in the back room that has ROGUE Guild access. This means you can drop an item for an alt in the pack, and the alt can pick up the item there, even thought the alt is not on the building Admin list. We will discuss this further at the next guild meeting.
Topic 14. Items dropped in shared houses
Only items that are of value should be put in the shared houses e.g. ROGUE HQ and Collections. People should check periodically in ROGUE HQ that their cabinets are not getting full and clear the items so that we don’t run out of space.
Topic 15. Success of this meeting and organize next meeting.
It was a disappointing turnout for the first meeting, with only six guild members attending, although we did manage to cover all the topics on the agenda and come to agreement on most of them.
Items held over for further discussion at the next meeting.
SOE Guild titles (Rank)
Spacemaster position
It was decided to make the next meeting possibly a Sunday around the 18 July, but will put out a date closer to the time.
The meeting finished at 3.30am PST
Present: Esse, Faranth, Amba, Vrishnaar, Grexx, Xathic
The meeting started slightly late at 11:30pm PST
As a meeting has not been held in a while, there are no matters arising from the last minutes.
Topic 1. Election of Guild Officer
Esse nominated Nykalla for the position of Logistics Officer. Nykalla was voted in unanimously. This is a new position and a job description follows later in these minutes.
Topic 2.Guild Sponsorship
Amba wanted to make people aware that any new people interested in joining ROGUE, should be introduced to the guild before being sponsored. It was agreed by everyone that we should still do this as it gives people a chance to get to know prospective members. This does not apply to alts. Vrishnaar suggested sending out an email to notify the guild when alts are guilded explaining who they are.
Topic 3. Expanding guild, groups filling up and people missing out
With the guild growing a little larger, the issue has started to arise that sometimes we have more than 8 guild members on ready for combat. This poses the problem that we sometimes have more than a full group and there is a possibility that some people may miss out. Eventually we may have enough people on to form two groups but until that time we need to ensure that everyone gets a chance to be included.
Steps: First identify anyone with priority. The only priority that would be acceptable would be, the person doing the quest itself, the person last left out of an outing, someone that needs the exact instance that we are doing to complete their next piece of heroic jewelry, or their profession is unable to be done without and no-one has an alt capable of covering the spot.
After making sure that people with priority are indentified and included, then we can leave it to a chance draw.
Topic 4. Guild Officers – who they are, duties and importance
Esse – Guild Leader
Day to day running of the guild, making important guild decisions, encouraging guild members to represent the guild with honor. Work in concert with guild officers to select, approve, sponsor and guild new members.
Faranth – Executive Officer (XO)
The XO is Deputy Guild leader and is responsible for making important guild decisions when the Guild leader is not available. The XO is also an important consultant to the Guild leader as Faranth has a long history with the guild and the city.
Amba – Quartermaster (QM)
The QM is responsible for sending out guild information by email to prospective guild members, and also to new guild members. Also making sure that new members get a guild uniform if required (optional) and a house and vehicle if needed. Another duty is supervising the city merchant tents.
Vrishnaar – Beast Wrangler
Vrishnaar currently holds this position, which was originally created as he is a very knowledgeable BM, and knows everything pertaining to creating and owning pets.
Nykalla – Logistics (new position)
To co-ordinate within the guild the people who need help with various duties and quests, finding willing members to assist in the duties and planning an appropriate time for these events.
Enosal(Hunt Master) plays infrequently, and Macelancing (Space Master) no longer plays. So both of these positions needed reviewing. It was decided that Enosal would not be Hunt master any more as Logistics officer would include organizing hunts etc, and needs someone who is online most days. Faranth suggested dismissing Mace and Enosal from their officer roles, everyone agreed. Esse has done this.
It was also suggested considering a version of Space Master be tabled for the next meeting, to allow people to think about willing and able candidates as it is a big job. Everyone agreed.
Topic 5. Guild Titles
There was a short discussion on whether or not guild titles should be given out to people.
At present we do not use the SOE guild titles (which are actually called ranks by SOE) Our officer guild titles are for people who have earned a position in the guild (and they do not display).
It was decided to table the issue of SOE Guild titles for discussion at another meeting.
Topic 6. Specific days for space/quests/instances/collections/crafting
At the moment Monday nights are set aside for those people wishing to craft. Please respect the crafters by not specifically asking them to do things aside from their crafting, but please do not be offended when we discuss setting up combat in guild chat. After setting up your combat plans please move to group chat, so it isn’t too distracting to people trying to focus.
It was agreed to give Nykalla a chance to settle into the job of organising some things before we would decide to make any other specific nights for other activities.
Vrishnaar said if people are finding that we are doing too many instances or something else even with Nykalla’s new position then that is also a matter for another meeting.
Topic 7. Looting while in groups.
It was suggested that auto loot be turned off when doing quests and that the quest holder do all the looting. Talk about it before going in, but the quest holder loots everything. If the quest holder wants others to loot, then they should say so beforehand.
Topic 8. Current Projects/Quests people need help with.
Faranth suggested that he would be willing to be a clearing house for patching projects together such as crafting, or collections, making sure that we all know that person “X” needs item “Y”, partnering with Nykalla to schedule groups as needed. If someone is doing an extended set of crafting or collections that they need multiple people’s help with, they would contact Faranth and she will contact the “everyone” as needed and let them know what to look for or craft.
Topic 9. Placing houses in Arca
Amba wanted to point out that it is necessary to check with town militia before placing any structures in Arca to keep the city planning spaces clear. Vrishnaar indicated that he would like to go through town and re-affirm the green belt areas to be clear on where houses should not be placed.
Topic 10. Town Decoration
Vrishnaar wanted to put some decorations around his house and other people are interested in doing so as well. Roguer has indicated that he can make any that people are interested in. Faranth suggested that looking at decorations at the same time as Vrishnaar was checking the green belt areas out. It was also suggested that maybe a night be put aside to do this possibly June 30/July 1.
Topic 11. Inheritance House
Everyone agreed that all of the items that Lorcan donated to ROGUE were mostly low level loot and it was suggested that it should all be deleted if nobody wanted any of it, so the house could be taken down. Everyone agreed.
Topic 12. Location of ROGUE shared houses and facilities
Faranth suggested that everyone with a shared house should send the waypoint to one person to put together in an email to send out to members. Vrishnaar will send an email out with the waypoints to the shared houses and also post that information on the guild forum.
Topic 13. Adding alts to ROGUE HQ and other shared houses
Once a guild member has been given access to a shared house they are then responsible for adding their own alts to admin. Do not add anyone else to the admin list, it is for guild members only. Faranth suggested also that we continue to get several peoples’ agreement before adding a new guild member to admin on the houses.
** Update: Some of the shared houses, notably ROGUE HQ and ROGUE Collections, have reached maximum on the admin list. This means we cannot add more. Because of this, we are now encouraging people NOT to add every alt on the Admin list.
Only your alts that need frequent access should be on the list. We have changed the Entry List to allow all ROGUE inside, and we have a pack in the back room that has ROGUE Guild access. This means you can drop an item for an alt in the pack, and the alt can pick up the item there, even thought the alt is not on the building Admin list. We will discuss this further at the next guild meeting.
Topic 14. Items dropped in shared houses
Only items that are of value should be put in the shared houses e.g. ROGUE HQ and Collections. People should check periodically in ROGUE HQ that their cabinets are not getting full and clear the items so that we don’t run out of space.
Topic 15. Success of this meeting and organize next meeting.
It was a disappointing turnout for the first meeting, with only six guild members attending, although we did manage to cover all the topics on the agenda and come to agreement on most of them.
Items held over for further discussion at the next meeting.
SOE Guild titles (Rank)
Spacemaster position
It was decided to make the next meeting possibly a Sunday around the 18 July, but will put out a date closer to the time.
The meeting finished at 3.30am PST